For holiday & seasonal attractions
Holiday attraction scheduling software for seasonal events
Santa villages, drive-through light shows, Christmas markets, ice trails, and holiday spectaculars all have the same problem: hundreds of seasonal staff for a few short weeks. Rox Teddy schedules them, publishes call times, and checks them in—without a group chat.
Built for the way you actually work
The problem
You hire 200 seasonal staff in November and manage them in a shared spreadsheet.
Rox Teddy
Invite performers and staff by email or SMS, model their roles once, then auto-schedule the whole season in minutes.
The problem
One weather cancellation and every text thread lights up at once.
Rox Teddy
Cancel or reschedule an event in one click and everyone is notified with the correct new call time by SMS and email.
The problem
December's over and you have no clean record of who worked when for payroll.
Rox Teddy
Scheduled vs actual times exported to Excel or CSV, ready for payroll and labor reporting the first week of January.
What you get
Seasonal roster onboarding
Bulk-invite seasonal staff, model roles once, and re-hire returning talent year after year with history preserved.
Multi-week template scheduling
Build the season from templates: nightly, weekend, or every-day-through-Christmas patterns.
AI-assisted auto-scheduling
Fill the daily roster based on availability, skill fit, and reliability scoring—so the whole season goes out in one pass.
GPS-verified check-in
Magic-link check-in with a per-venue geofence confirms staff at the gate before doors open.
Weather cancellation broadcasts
Cancel or reschedule a day in one click; everyone gets the correct update automatically.
Deactivate between seasons
Wind down after the season without losing history; reactivate the same crew next year in one click.
How it works
Build your season
Add venues, roles, and templates for your operating calendar.
Publish call times
Auto-schedule the season, send call sheets by SMS and email.
Run the season
Staff check in by magic link; supervisors see gaps in real time and payroll exports at the end.